Role of Event Planner in planning a successful event

Event planners are the most efficient people who will assist you in making arrangements for all your events in the most perfect way without making no mistakes and thus conforming its victory. Event planners are individuals who are brewing with new ideas every now and then and help you organize the perfect event you have been thinking of. They take care of every minute details like budgeting, conforming dates, choosing and booking event sites or locations, parking and transportation, decorations, finalizing the matching tables and chairs, tents, security, perfect catering service, emergency plans and many more. In fact, event planners are those persons who will arrange everything for you exactly the way you want things to be. An event planner should be someone who has experience, skillfully trained and should efficient enough to work under all the pressures. Their career includes a great deal of communication and organizational skills as communication gap between the event coordinator and the client will lead to chaos, leaving a bad impression on its client.

The event planner works under stressful environment with strict deadlines to meet. It’s them who in spite of taking care of each and every minute details will have to get in touch with a lot of people at a single point of time hence making more hectic for them. Their working hours can be extensively long. For instance, the day the event is taking place, event planners day could begin in the early hours at 5:00 a.m. continuing till midnight and their busy schedule sometimes demands working on weekends as well, which is the time when most events take place.

Even if it’s for a wedding or a company event or birthday celebration or festival, graduation or convocation or for that matter any event, detailed planning is required. From these, the event planner will have to select guest list, entertainment, venue and content. Venues for an event can vary from restaurants or hotels to swimming pools to lawns, depending on what type of event it is and when the location is finalized, the coordinator/planner needs to set up and organize the event with the staffs, prepare for the entertainment, and will have to speak with the client for the final approval. Once these things are taken care of, the event planner has to look into all the minor details like food, drinks, music, advertising, marketing, decorations in order for the event to run smoothly. Therefore, time management is an essential factor for an event planner to run a particular event successfully so that the length of preparation required for each event is well balanced!

Traditional Indian weddings

India is a combination of many different ethnic groups, following their own cultures, customs and traditions and this is one of the reasons why India is known as a ‘diverse nation’ and the reflection of the same can be seen on the vibrant and the multi colors associated with the Indian wedding ceremonies. Wedding is one of the oldest rituals followed and passed on by mankind from one generation to the next and there is no doubt that Indian culture is no exception in this. In fact, Indian culture and tradition are considered as one of the oldest and Indian weddings as one of the age- old events.

Weddings in the lives of the Indians are considered as sacred and holy. It’s an event which after completion of a number of detailed ceremonies unites two different individuals as one, acting as the bridge between the bride and groom and their family’s as well, creating a strong bond. Whether it’s a Hindu, Christian, Muslim or Punjabi wedding, India gives you a quick glance to a mixture of everything. Precisely, traditional Indian wedding is a combination of different shades of exciting colors exactly like that in the case of ‘rainbow’. Be the weddings in northern style like those of the Sikhs, the Buddhists or in the southern, eastern or the western style, whatever it may be, it will definitely win all hearts. In the Indian context, wedding is a connection, binding two persons not only in this present life but this holy union continues even after death, including the next seven rebirths of one’s life!

History and origin of Indian weddings:
In the ancient times in India, especially in Hindu weddings, polygamy and polyandry which are considered as illegal these days were practiced for political and social reasons and falling in love before marriage was thought to be as committing a sin. In the ancient period, Swayamwaras were arranged by the kings for their daughters, wherein princesses get to make a selection and the men on the other hand would have to prove themselves worthy of the princesses. It can be traced from the Vedas that individuals were considered matured when they attained puberty after which they were considered ready for marriage. While for others marriage took place mostly in their childhood primarily with the intention of protecting them from the foreign invaders. In fact, it became obligatory for each and every girl to step into the bond of wedding.

Though India is a ‘pot pouri’ of different cultural backgrounds but in some way or the other the wedding rituals are quite similar to one another with just some slight differences reflecting their customs and traditions, though the basic rituals remaining the same!

Process of Event Planning

Event Planner's principal aim is to offer the consumers and event-planning professionals with the most priceless and complete source of event planning information. Event planning is the process of planning a personal or corporate event, festival, ceremonies, annual day functions, weddings or any other event. Apart from all this it also includes budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits, and coordinating transportation and parking, developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support , catering services, decoration management services, event support and security.

Event planners will be able to plan a major conference event for thousands, an intimate house party, a wedding, or a non-profit gala anywhere in the nation! The format of their directory permits companies to add useful contact information, via phone or e-mail, and develop linked home pages which can include colorful artwork, creative graphics, striking photographs and, soon, moving images. The influence of technology employed by the Event Planners is incomparable in its ability to provide thorough event planning information which either a magazine ad can’t do this? Of course not!. Any event of any size ranging from a major corporate convention to a grandiose wedding to a jubilant family reunion to a cozy dinner party can be easily organized in over 50 cities from anywhere in the nation. This business of event planning is growing at a fast rate.

This career deals with a lot of communication and organization aspects, therefore, training must be completely provided for the event planners so that when the time comes they will be ready to handle all the workloads and pressures involved in it. An event planner is known by different names such as a conference coordinator, a convention planner, a special event coordinator, and a meeting manager.

Procedures that needs to plan an event

Before planning an event, the event planner should always make a blueprint of the event to be hosted keeping in mind about the customers requirements. The event planner should first determine the purpose of the event , tha exactly for what it is means it for a wedding, any company celebrations, birthday party, for festival, annual day function or any such events which needs extensive planning.

By having the purpose of the event the event planner will make all the arrangements regarding entertainment, location or venue, guests list will be made, speakers for the event, and content.. Once the location of the event is set the event planner will need to prepare the event with its staff, will set up the entertainment, and keep contact with the client. After all this is done, event planner needs to check like set up of the event, food, drinks, selection of music, guest list, budget, advertising and marketing, decorations, etc.

Infact, these are what is needed for an event to be successful. The other requisite that an event planner should possess is to manage the time intelligently in the given time frame.

Plan a Perfect Corporate Party?

A corporate party is all about celebrating the joint efforts of all the employees of any company. Corporate events are organized to encourage the employees work and it helps in increasing their skills and efficiency. A corporate party is one of the most efficient way to show employees importance and their value for the company.

To organize a perfect corporate party you need to focus on some steps, like:-

• Corporate Party Theme: First step in organizing a corporate party is the selection of a suitable theme. To give a good entertainment to your employees you can choose any entertaining theme based on games etc.

• Corporate Party Food: Keeping all of your employees and guests well fed should be your first priority. So, it is one of the most important aspect of a corporate party planning. You should arrange different menus so that everyone could enjoy it as per the taste.

• Corporate Party Music: Music at corporate party should be very entertaining and you can also use some funny music so that all can forget their work on that special day.

• Corporate Party Venue: Choosing the right venue for a corporate party is very important. Venue of corporate party should be very comfortable for all to find and join the party.

Event Management Tips

An event needs a long planning, preparation and scheduling right from the very beginning. In fact, these are the factors which help in the smooth running of an event. Events like birthdays, family gatherings, weddings and official events like award shows, product endorsement and launch all needs a detailed planning even if it is a small event or no that matter a big one.
Before planning an event, the first and foremost thing which should be kept in mind is the budget limitations. Budget is what matters most the most and before organizing any event, the event management team should always understand the budget limit of their clients. The secret behind the success of an event lies in understanding the needs and desires of the guests and it is also due to numerous reasons like planning quite ahead on time, understanding the client’s requirement and so on.

Once the budget has been finalized, the next essential thing is to make the list of the number of people attending it or making an estimation of how many people are expected. This will help in the selection of venues as the size of venues can only be decided after making an estimation of the number of guests that will have to be accommodated. Selecting a venue blindly will only lead to the client’s monetary loss which is not a good sign for the event management company. A high-quality event management company will brief the host and other employees of the company as well, reminding them about their responsibilities in the event.

After the final budgeting and estimating the number of guests, final step is the selection of the venue for the event. The ideal venue of an event will be the one which is reachable and easy to get. An easily accessible venue is the first step towards the triumph of any event because the huge the crowd, the more it speaks about the victory of the event.

The above discussed are the basic things that an event planner should keep in mind before planning any event!

Corporate Film Making

Corporate films are the mirror to highlight the services of a any company. Corporate film making helps in advertising and promotion of a company’s profile. complete essence of a company's corporate image and strategy.

Corporate film making is somewhat similar of any other film production, with some differences only like it requires some special effects and more professionalism in making a corporate film. Production of a corporate film will include Creative Director, Sound Recorder, Script Writers, Graphic Designers, Video Editors and Animators with some special skills in the similar area.

Corporate film making has number of advantages like:-

• Corporate films can be used as part of corporate presentations

• A corporate film helps in introducing the products and services a of a company in a more better way.

• A corporate film will show your company profile, achievements, products, services and goals of the company.

• A corporate film boost up the corporate appearance of a company at conferences, seminars, exhibitions etc.

Corporate film making helps in business promotion:- A corporate film is most effective in your business promotion as well. You can advertise the corporate film on your company’s website and this can also be promoted through other web sources, like upload the corporate film of your company on youtube and other business promotion video sites where you can upload any video about your company’s profile and other activities.