Wednesday, November 25, 2009

Role of Event Planner in planning a successful event

Event planners are the most efficient people who will assist you in making arrangements for all your events in the most perfect way without making no mistakes and thus conforming its victory. Event planners are individuals who are brewing with new ideas every now and then and help you organize the perfect event you have been thinking of. They take care of every minute details like budgeting, conforming dates, choosing and booking event sites or locations, parking and transportation, decorations, finalizing the matching tables and chairs, tents, security, perfect catering service, emergency plans and many more. In fact, event planners are those persons who will arrange everything for you exactly the way you want things to be. An event planner should be someone who has experience, skillfully trained and should efficient enough to work under all the pressures. Their career includes a great deal of communication and organizational skills as communication gap between the event coordinator and the client will lead to chaos, leaving a bad impression on its client.

The event planner works under stressful environment with strict deadlines to meet. It’s them who in spite of taking care of each and every minute details will have to get in touch with a lot of people at a single point of time hence making more hectic for them. Their working hours can be extensively long. For instance, the day the event is taking place, event planners day could begin in the early hours at 5:00 a.m. continuing till midnight and their busy schedule sometimes demands working on weekends as well, which is the time when most events take place.

Even if it’s for a wedding or a company event or birthday celebration or festival, graduation or convocation or for that matter any event, detailed planning is required. From these, the event planner will have to select guest list, entertainment, venue and content. Venues for an event can vary from restaurants or hotels to swimming pools to lawns, depending on what type of event it is and when the location is finalized, the coordinator/planner needs to set up and organize the event with the staffs, prepare for the entertainment, and will have to speak with the client for the final approval. Once these things are taken care of, the event planner has to look into all the minor details like food, drinks, music, advertising, marketing, decorations in order for the event to run smoothly. Therefore, time management is an essential factor for an event planner to run a particular event successfully so that the length of preparation required for each event is well balanced!


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